Electronic voting is quickly becoming the standard for strata councils across British Columbia. With the shift away from in-person meetings and paper ballots, understanding the legal framework and best practices is essential for every council member and property manager.
What You Need to Know
Council meetings and general meetings follow different rules. Before choosing an electronic voting process, check the Strata Property Act, regulations, and your strata’s bylaws for the type of meeting and decision involved.
For council decisions, check your bylaws for meeting participation, quorum, voting, and record requirements before relying on email or an app poll.
Electronic Participation at General Meetings
For an AGM or SGM held electronically or in a hybrid format, check the following requirements:
- Notice: Include instructions for attending electronically in the meeting notice.
- Communication: Use a method that allows everyone attending to communicate with each other.
- Eligibility: The chair must be able to identify whether each electronic attendee is an eligible voter.
- Quorum and records: Confirm quorum before conducting business, and record the results of votes in the minutes.
- Secret ballots: An eligible voter attending electronically is neither entitled nor required to vote by secret ballot.
How StrataStation Handles This
StrataStation provides proposal and voting records. The council remains responsible for choosing a process that meets the requirements for the meeting and decision involved.
Voting records include timestamps. Review the records available for your voting workflow, and confirm that they contain the information needed for your meeting minutes.
Use StrataStation to organize your voting workflow and records. Check the applicable legislation and bylaws when planning meetings and recording decisions.